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Microsoft Power Automate is a low-code automation platform for cloud workflows, Windows robotic process automation, approvals, process mining, document processing, and governed business automation. Cloud flows connect applications through triggers and actions. They can run automatically from an event, on a schedule, from a button, from Power Apps, or as part of a larger business process. Power Automate for desktop records or builds step-by-step automations across Windows applications, browsers, files, terminals, databases, and legacy interfaces. Attended desktop flows run with a signed-in user, while Process and Hosted Process capacity can support unattended execution. The platform is particularly strong inside Microsoft 365, Dynamics 365, Dataverse, Teams, SharePoint, OneDrive, Outlook, Excel, Power BI, Azure, and Copilot Studio. Microsoft also documents more than 1,000 Power Platform connectors, plus premium and custom connectors for services not covered by a standard integration. Copilot can help describe, create, edit, and explain supported automations. AI Builder adds prompts, document processing, OCR, classification, prediction, and other AI actions, but production model use consumes AI Builder credits or Copilot Credits. Licensing is the hardest part of the buying decision. A free work or school account can create unshared cloud flows with standard connectors and run local attended desktop flows. Power Automate Premium costs $15 per user per month on annual billing and adds premium connectors, sharing, attended RPA, process mining, Dataverse capacity, and higher limits. Power Automate Process costs $150 per bot per month and can license a cloud business process for organization-wide use or one unattended machine session. Hosted Process costs $215 per bot per month and adds a Microsoft-hosted virtual machine. Process Mining capacity is a separate $5,000 per tenant per month add-on. Preview pay-as-you-go meters charge $0.60 for a premium cloud or attended desktop run and $3 for unattended or hosted RPA runs. Those headline prices do not include every cost. Microsoft 365, Windows, application, Azure, Dataverse, storage, premium connector, AI, Copilot, process-mining, infrastructure, support, implementation, and third-party service charges can remain. Action entitlements and connector throttles are also separate. A Premium user currently has a 40,000-action daily entitlement, while one Process licence provides 250,000 actions per day. Up to ten Process licences can be stacked on one cloud flow. A July 2026 flow-group feature lets one Process licence share that capacity across up to 25 solution-aware cloud flows, but flow groups cannot stack capacity and child flows must be added explicitly. Power Automate is best for organisations already invested in Microsoft identity, productivity, data, security, and administration, or teams that need both API-based workflow automation and Windows RPA. It is less suitable for a small team wanting the simplest consumer automation, Mac-first desktop automation, full self-hosting, code-first portability, or predictable pricing without a Microsoft licensing review. Treat every connector, service account, desktop credential, agent action, approval, log, and external write as a security boundary. Test one real process across normal, duplicate, delayed, throttled, failed, and recovery paths before committing to licences at scale.

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